Exhibitor Resources

 

 

 

 

Thank you for participating in the 2020 Credit Union Connect Conference from the Louisiana Credit Union League and C Suite Events. We appreciate your business and will strive to make the show a resounding success for you.

Exhibit Hall setup hours will be from 12 PM to 4:30 PM on Thursday March 12 and from 6 AM to 8 AM on Friday March 13, 2020 in the Premier Ballroom at the Crowne Plaza Baton Rouge, 4728 Constitution Avenue, Baton Rouge , Louisiana 70808. The show floor will be open to all from 8 AM to 3:30 PM on Friday, March 13.

You are cordially invited to a cocktail reception from 5:15 PM to 7:00 PM on Thursday, March 12 in the exhibit hall.  

Included with your booth purchase at Credit Union Connect is:

  • Two registration passes for booth staff
  • Attendance at the cocktail reception
  • 8' H Navy Backwall Drape (the show colors are navy and orange)
  • 3' H Navy Siderail Drape
  • One - 6' Skirted Table
  • The floor is carpeted
  • Two Chairs
  • One Wastebasket
  • Standard Booth Identification Sign
  • Breakfast
  • Lunch
  • Coffee & Desert

 

A service kit is available that contains the instructions and forms necessary for ordering extra equipment and services, CLICK HERE for the exhibitor service kit.

STORAGE FEES:

The Crowne Plaza will receive and store shipments up to 36 hours (3 business days) prior to a show or meeting without assessing a storage fee.  If shipments arrive prior to this time, a storage fee of $50 per day will be assessed.

** Packages with storage fees will not be delivered to the exhibit until payment of the storage fee is received. 

** The Crowne Plaza WILL NOT be held responsible for materials in storage or damage to materials.

HANDLING FEES:

The heaviest piece that the hotel can accept complimentary is 50 lbs in one piece or any package that is on wheels.  The Crowne Plaza does not have a loading dock, so large deliveries should be arranged with a lift gate truck.  Arrangements for shipping packages that are on pallets or will require a fork lift must be set up prior to delivery and the following fees will apply:

  •                 Use of pallet jack to deliver to meeting room- $75.00+ per delivery
  •                 Use of forklift to deliver to meeting room- $125.00+ per delivery
  •                 Use of pallet jack or forklift to unload a truck and deliver to meeting room - $250.00+ per delivery   

 

SHIPPING ARRANGEMENTS:

It is the responsibility of the Exhibitor/Exhibiting Company to make arrangements for exhibit materials to be shipped out of the Crowne Plaza upon completion of the show.

This includes:                         

  1. Packing the materials
  2. Provide and Complete Paperwork/Bill of Lading
  3. Affix labels to containers
  4. Call shipping company to arrange the pickup

                **All shipping is the responsibility of the shipper and MUST be prepaid.  The Crowne Plaza WILL NOT assume any responsibility for shipping items left in an exhibit after a show.

                **Materials that have not been collected within 48 hours (2 business days) of the show will be discarded.

                **Shipments should be scheduled for delivery 8:00am-4:00pm Monday thru Friday.

SHIPPING LABEL:

Please fill out accordingly:

                “Name of the Conference”  Hold for arrival on ________

                Name of Exhibitor, Company, and Name of On-site contact

                Crowne Plaza

                4728 Constitution Ave.

                Baton Rouge, LA  70808

To submit your booth staff please click HERE (downloaded Word Doc) and send the form to george@csuite-events.com or fax to 888-737- 9676.

To see the show floor map and you booth location, click HERE. You can see the hotel meeting space layout map HERE. 

Every sponsor and exhibitor is given a unique discount code so that you can invite credit union professionals to attend the conference at 40% off. If everyone contributes and invites their local contacts, the show floor will be packed and everyone will be happy. To download your discount code click HERE or email george@csuite-events.com.

The attendee list for the show will be sent approximately 10 days prior to the event, and then again within one week after the event.

We have a block of rooms available for Thursday, March 12, 2020 at a room rate of $105. Click HERE or call (800) 678-4065 to make reservations and use the Group Code CUL to receive your discount.

Please call 866-930-1209 with any questions.